US Job Finders is searching for a:

Financial Controller (Remote)

Location: Remote (U.S. Eastern Time Zone)

Employment Type: Part-Time to start, with the opportunity to move to Full-Time

Experience Required: 5+ years of accounting or controller experience, and 5+ years of advanced, hands-on QuickBooks Online experience

Reports To: Founders

Language Requirement: Strong written and spoken English

About the Role

US Job Finders is seeking a highly organized, detail-driven Financial Controller to own the finance function of a fast-growing U.S.-based remote staffing company. The company places remote professionals with U.S. businesses, which means a high volume of contractor payments every pay cycle, a large and changing contractor base, and margins that need close attention.

In this role you will run the day-to-day finance operation. You will process contractor payments accurately and on time, keep payment information current for every contractor, manage weekly and monthly bookkeeping and reconciliations, and close the books. Just as important, you will turn the numbers into management reporting and key performance metrics that help the founders make better decisions and grow the business.

Advanced QuickBooks Online experience is required. We are looking for someone who has run the books in QuickBooks Online, not just logged into it. The ideal candidate combines hands-on accounting precision with a business mindset. You will be a trusted financial partner to the founders, not just a bookkeeper.

Key Responsibilities

Contractor Payments & Payroll Processing

• Process a high volume of contractor payments accurately and on schedule every pay cycle

• Verify payment amounts against approved hours, timesheets, monthly rates, bonuses and adjustments before releasing payments

• Process international payments through payment platforms and bank transfers, managing currencies, fees and payment timing

• Process client-approved bonuses and one-time payments to contractors

• Maintain a payment calendar with clear cut-off dates and communicate it to the team

• Resolve contractor payment questions, failed payments and discrepancies quickly and professionally

Contractor Payment Records & Compliance

• Maintain accurate, up-to-date payment information for every contractor: bank details, payment method, rate and status

• Set up new contractors for payment during onboarding, and update or deactivate records when contractors change or leave

• Verify every change to contractor banking details before processing, to prevent payment errors and fraud

• Collect and maintain required tax and compliance documentation (for example, W-8BEN and W-9 forms)

• Support year-end contractor tax reporting (for example, 1099s where applicable)

Bookkeeping, Reconciliations & Month-End Close

• Manage weekly and monthly bookkeeping in QuickBooks Online: categorizing transactions, recording entries and maintaining a clean chart of accounts

• Perform bank, credit card and payment platform reconciliations weekly and monthly

• Own the month-end close so books are accurate, complete and closed on time

• Maintain accounts payable, including vendor bills and recurring expenses

• Keep organized financial records and documentation, ready for the outside CPA and tax filings

Client Billing & Accounts Receivable

• Prepare and send monthly client invoices accurately and on time in QuickBooks Online

• Match client billing to active placements, so every placed contractor is billed correctly

• Track receivables, follow up on overdue invoices and keep collections on schedule

• Apply client payments and keep the accounts receivable aging report accurate

Management Reporting & KPIs

• Deliver monthly financial statements: profit and loss, balance sheet and cash flow

• Build and maintain management reports and KPI dashboards for the founders

• Track the key metrics of a staffing business, such as:

  • Gross margin by client and by placement (client bill rate vs. contractor pay rate)

  • Revenue, active placements and revenue per client

  • Client and contractor retention

  • Days sales outstanding (DSO) and collections performance

  • Cash position and cash flow forecast

  • Budget vs. actual performance

Strategic Financial Support to the Founders

• Act as the founders' financial partner, providing analysis and recommendations for financially related decisions

• Prepare cash flow forecasts so the company can always cover contractor payments, especially when payments go out before client receipts arrive

• Support pricing and margin decisions with clear data on what each client and placement earns

• Help build budgets, forecasts and growth scenarios

• Spot cost-saving opportunities, such as reducing payment processing and currency fees

• Coordinate with the outside CPA on tax preparation, filings and year-end work

Controls & Process Improvement

• Set up and maintain internal controls for payments, approvals and banking changes

• Document finance processes and SOPs so the function scales as the company grows

• Find opportunities to automate and streamline payment, billing and reporting workflows

Required Skills & Qualifications

• 5+ years of accounting, controller experience, including controller-level or senior accounting responsibility

• 5+ years of advanced, hands-on QuickBooks Online experience: chart of accounts, reconciliations, invoicing, A/P, A/R, journal entries, month-end close and reporting

• Proven experience processing high volumes of payments to contractors, vendors or employees

• Strong experience with bank and account reconciliations

• Able to produce clear financial statements, management reports and KPIs

• Solid understanding of accrual accounting and U.S. accounting practices

• Advanced Excel / Google Sheets skills (lookups, pivot tables, financial models)

• Exceptional attention to detail and accuracy. Payment errors directly affect contractors' livelihoods.

• Able to explain financial information clearly to non-finance founders

• High integrity and discretion with sensitive financial and personal data

• Strong written and spoken English

• Self-directed, organized and able to manage recurring deadlines without supervision on a part-time schedule

• Available to work during U.S. Eastern Time (EST) business hours

Nice to Have

• Experience in a staffing, recruiting, PEO, EOR or professional services company

• Experience paying international contractors through platforms such as Wise, Payoneer, Deel or similar

• Experience with U.S. contractor tax compliance (W-8BEN, W-9, 1099)

• Bachelor's degree in Accounting, Finance or a related field

• CPA, ACCA or similar certification (or progress toward one)

• QuickBooks Online ProAdvisor certification

• Experience with dashboard or BI tools (for example, Power BI or Looker Studio)

• Experience with bill.com, Expensify or other finance automation tools

• Experience supporting a founder-led or high-growth company

Technology & Systems

• QuickBooks Online (advanced: required)

• International payment platforms (for example, Wise, Payoneer, Deel)

• Online banking platforms

• Microsoft Excel / Google Sheets

• Reporting and dashboard tools

• Document management and e-signature tools for contractor records

Operating Rhythm

• Weekly: Process contractor payments per the payment calendar, categorize transactions, run reconciliations and review cash position

• Monthly: Close the books, send client invoices, follow up on receivables, and deliver financial statements and the KPI report to the founders

• Quarterly: Review budget vs. actual and margin trends, update forecasts, and support CPA and tax deadlines

• Annually: Support year-end close, contractor tax reporting and annual budgeting

Working Hours

Part-Time to Start – U.S. Eastern Time (EST) business hours

This is a 100% remote position that starts part-time, with the opportunity to move to full-time as the company grows and the role expands.

What We Offer

• Competitive compensation based on experience

• 100% remote work environment

• A long-term role with a growing U.S.-based company, with the opportunity to move from part-time to full-time

• Direct partnership with the founders and real influence on business decisions

• Ownership of the company's entire finance function

• The chance to build and scale finance processes as the company grows

What Success Looks Like

• Every contractor is paid accurately and on time, every pay cycle

• Contractor payment information is complete, current and verified, with no payment errors from outdated details

• Books in QuickBooks Online are clean, reconciled and closed on time every month

• Every client is invoiced correctly and receivables are collected on schedule

• The founders get timely, accurate financial statements and KPI reports they rely on

• Cash flow is forecast and visible, so there are never surprises when payments are due

• The founders make faster, better-informed decisions based on clear financial insight

• Finance processes are documented, controlled and ready to scale