US Job Finders is searching for a:

Legal Assistant / Litigation Secretary (Remote)

Location: Remote

Employment Type: Full-Time

Experience Required: Minimum 3+ years supporting litigation attorneys

About the Role

US Job Finders is seeking an experienced Legal Assistant / Litigation Secretary to support a busy litigation attorney and help ensure cases move forward efficiently and deadlines are never missed.

This role requires someone who is highly organized, detail-oriented, and comfortable managing multiple litigation matters simultaneously. The ideal candidate understands litigation workflows, court filing procedures, and legal correspondence while maintaining strong professionalism when communicating with clients, court personnel, and opposing counsel.

You will play a critical role in keeping the attorney organized by managing the inbox, tracking litigation deadlines, preparing legal documents, and ensuring all filings and communications are handled accurately and on time.

Key Responsibilities

Attorney & Case Management Support

• Manage and organize the attorney’s email inbox, flagging urgent matters and ensuring timely follow-up

• Track litigation deadlines, court dates, and important case milestones

• Maintain and update litigation case files and client records

• Coordinate hearings, meetings, calls, and deadlines on the attorney’s calendar

• Follow up on pending matters, emails, and client communications

Legal Document Preparation & Filing

• Prepare and send violation letters and routine legal correspondence

• Draft, format, and organize litigation-related legal documents

• Prepare and submit court filings and e-filings, ensuring confirmation of successful submission

• Follow up with Clerk of Court offices regarding filings, case status, and scheduling when necessary

• Maintain organized electronic document systems

Billing & Administrative Support

• Manage billing for hourly legal work

• Prepare and send invoices to clients

• Follow up on unpaid invoices and collections through client communication

• Assist with general administrative tasks and office support

Client & Legal Communications

• Communicate professionally with clients, property managers, opposing counsel, and court personnel

• Maintain professionalism and confidentiality when handling sensitive legal matters

Required Skills & Qualifications

• 3+ years of experience as a Legal Assistant, Litigation Secretary, or Paralegal supporting litigation attorneys

• Knowledge of litigation procedures, court filings, and e-filing systems

• Strong experience tracking deadlines and managing multiple active cases

• Ability to learn and effectively use Clio case management software

• Excellent written and verbal communication skills

• Strong organizational and time management abilities

• High attention to detail and accuracy

• Proficiency with email, Microsoft Word, and standard office software

• Ability to work independently while maintaining strong accountability

Professional Traits

• Highly organized and process-driven

• Strong sense of urgency and follow-through

• Professional and confidential when handling sensitive legal matters

• Able to prioritize tasks and manage multiple deadlines

• Reliable communicator with strong client service orientation

Nice to Have

• Prior experience using Clio case management software

• Experience supporting litigation practices in a fast-paced law firm environment

• Familiarity with billing and collections processes in legal practices

What We Offer

• Competitive compensation based on experience

• Fully remote work environment

• Opportunity to support an active litigation practice

• Long-term stability with a growing legal team